Project Manager of the Controlling and Reporting Department Elena Kameneva took part in a joint meeting of the working groups on personnel, accounting and controlling of the Russian-German Chamber of Commerce.

As part of the event dedicated to personnel and HR issues, Elena presented an expert report on  “Planning and controlling of personnel costs”. In the report Elena highlighted the key aspects of budget planning, shared practical cases and paid attention to typical mistakes that companies make when calculating personnel costs.

Particular emphasis was placed on:

✔️ Methods for optimizing costs without reducing efficiency

✔️ Tools for controlling budget overspending

✔️ Planning “traps” and ways to avoid them

The speech aroused keen interest among the participants and became the basis for a professional discussion.

Dear colleagues,

please note that starting from May 30, 2025, amendments to the Code of Administrative Offenses of the Russian Federation will enter into force, which will significantly increase fines for legal entities and individual entrepreneurs for failure to submit a notification to the Federal Service for Supervision of Communications, Information Technology and Mass Media (Roskomnadzor) concerning the processing of personal data of their employees (as well as other categories of persons whose data was received and is subject to processing). In this case, the processing of personal data means any actions with data, including collection, recording, systematization, storage, updating, distribution, deletion.

These changes are relevant for all employers, since by default any organization or individual entrepreneur with employees processes the personal data of employees (full name, passport data, salary data, etc.), and therefore must be registered accordingly in the register of operators of Roskomnadzor.

Prior to the aforementioned changes entering into force, organizations committing a violation of such rules could be subject to a warning or a fine of up to 5 000 rubles in accordance with Article 19.5 of the Code of Administrative Offenses of the Russian Federation. In practice, however, the supervisory authority would usually limit itself to requiring notification to be submitted within the specified time period.

Starting from May 30, 2025, the fines for failure to submit a notification to Roskomnadzor will be as follows:

– for company officials and individual entrepreneurs – from 30 000 to 50 000 rubles;

– for legal entities – from 100 000 to 300 000 rubles.

Therefore, if your company has not yet sent the relevant notification to Roskomnadzor, it must be submitted as soon as possible. You can check whether your company is included in the register of Roskomnadzor by following this link.

The notification can be sent to the department on paper, through the Unified Identification and Authentication System on the internet Portal of Government Services, or in electronic form using a qualified electronic signature.

We also recommend that you read the department’s comments and answers to frequently asked questions.

We are ready to help prepare a personal data processing notification and support you in promptly sending it to Roskomnadzor.

We will be happy to answer your questions.

Dear colleagues,

A year earlier we have informed you of major changes in transfer pricing effective from 01.01.2024 (link). We kindly remind you the main aspects and inform of the recent innovations:

1. Withholding tax on services of foreign related parties

We kindly remind you that withholding tax of 15% shall on mandatory basis be withheld from services of foreign related parties – residents of the country with which the DTT has been suspended.

On April 7, the Ministry of Finance officially updated the list of countries with relevant information of current DTTs, in particular, the information on the termination of the DTT with the UK on its initiative was added, in which regard a separate information message was also published.

For transactions with companies from countries with continuing DTTs, it is necessary to study the terms of the international agreement.

2. New format for notification of controlled transactions

On December 28, 2024, the Federal Tax Service issued the Order No. ED-7-13/1088@ “On approval of the form, procedure for filling out and format for submitting a notification of controlled transactions in electronic form” dated December 02, 2024, and on March 13, 2025, the Tax Service issued clarifications (Letter of the Federal Tax Service of Russia dated March 13, 2025 No. ShYu-4- 13/2827@* (ШЮ-4-13/2827@) on ensuring the proper application of the Letter of the Federal Tax Service of Russia dated May 25, 2022 No. ShYu-4-13/6384@* (ШЮ-4-13/6384@).

One of the key points is that for transactions proceeded after January 01, 2024, the taxpayer is to specify in the notification of controlled transactions (and in the documentation submitted at the request of the Federal Tax Service of Russia or in accordance with the paragraph 8 of the Article 105.15 of the Code) the applied transfer pricing method (as provided for in the Chapter 14.3 of the Code or a combination thereof) used to justify the market price level in the controlled transaction.

The changes also imply the disclosure of more information about controlled transactions, including prices in transaction chains (applicable to previous purchase / subsequent sale) for certain categories of transactions (for instance, exchange goods).

We kindly remind that for transactions proceeded in 2024, the notification in the new format is to be submitted not later than on May 20, 2025.

Non-submission by a tax payer to the tax authority within the prescribed time limits a notification of controlled transactions proceeded within one calendar year, or submission by a taxpayer to the tax authority of a notification of controlled transactions including unreliable information, shall entail a fine of RUB 100,000. Non-submission by a taxpayer to submit documentation regarding a specific transaction (group of similar transactions) within the prescribed time limits shall entail a fine of RUB 500,000.

3. Verification of transactions with a foreign “unrelated” counterparty

We kindly remind that since January 1, 2024, transactions with “unrelated” companies registered in countries in the offshore zones list may be automatically classified as controlled transactions for transfer pricing purposes (since July 1, 2023, the list of offshore zones was expanded to 91 jurisdictions by the Order of the Ministry of Finance of Russia dated June 05, 2023 N 86n and includes, for example, the countries of the European Union, Great Britain, Japan, the USA).

Regardless of the actual interdependence of the parties, the transaction will be recognized as controlled transaction if the income for the calendar year exceeds the limit of RUB 120 million.

Exceptions are being made for transactions, where one of the counterparties is a resident or a tax resident of a foreign state with which the Russian Federation has a DTT, the effect of which was suspended by the Decree of the President of the Russian Federation, when:

• transactions were concluded before March 1, 2022,

• the procedure for determining prices and (or) pricing methods (formulas) applied in such

  transactions remain unchanged after March 1, 2022,

• transactions are not recognized as controlled transactions in accordance with the criteria in

  effect as of March 1, 2022.

4. Updated list of countries which tax authorities conduct an automatic exchange of information

On December 20, 2024, the Federal Tax Service published an Order No. ED-7-17/915@ dated October 30, 2024 “On approval of the List of foreign states (territories) whose competent authorities automatically exchange country-by-country reporting”.
We kindly remind that the effective order of the Federal Tax Service of Russia dated December 20, 2022 No. ED-7-17/1226@ became void with the adoption of the above-mentioned document.

The current version specifies 45 countries and 10 territories with which automatic exchange is carried out, which is amended compared to the previous list in terms of the exclusion from this list of a number of “unfriendly” European countries, which have ceased to carry out automatic exchange of country-by-country reporting with the Federal Tax Service of the Russian Federation (for example, Germany, France, Luxembourg, Italy, Spain, Greece and other countries).

We kindly remind that subsidiaries – residents of the Russian Federation, which parent companies are registered in jurisdictions with which automatic exchange has ceased, may have to submit a country-by-country reporting upon request from the tax authorities.

Non-submission a country-by-country reporting within the within the prescribed time limits either submission of a country-by-country reporting including unreliable information entails a fine of RUB 100,000 for periods before 01.01.2024 and a fine of RUB 1,000,000 for periods starting from 2024 (the fine may be applied to one calendar year).

We have been working with transfer pricing for many years and are engaged in preparing documentation for our clients.

We will gladly support you in the process of preparing documentation and answer questions that arise in connection with the changes specified.

Dear Clients,

please pay attention that the term for submission of information on the participants of a foreign organization for 2024 expires on March 28^th, 2025.

All foreign organizations and foreign structures without formation of a legal entity registered with tax authorities in the Russian Federation are obliged to inform the tax authorities of all direct participants and beneficiaries regardless of the share of participation, as well as of indirect participation of an individual or a public company (if their share exceeds 5%). 

The above-mentioned information is to be submitted to the tax authority not later than on March 28^th each year. An exception is foreign organizations that are registered with a Russian tax authority only for provision of services in electronic form.

Non-submission or late submission of the information entails a fine of RUB 50,000.

You can find our earlier publications on this issue here and here.

We will gladly support you in preparing and submitting information on the participants/beneficiaries of a foreign organization to the tax authorities.