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Application for accounting services

Application for accounting services

Dear colleagues, we are pleased that you are interested

On the following pages, you will find a questionnaire that will help us to assess the scope of work and calculate the associated costs.

 

Please complete the questionnaire as thoroughly as possible. If you do not have certain information, simply indicate this in the questionnaire. Once we have processed the information, we will prepare a preliminary estimate for you and look forward to meeting you in person. Rest assured that any information provided about your company will be treated confidentially, not shared with third parties, and handled with the utmost discretion.

 

Best regards,

Daria Pogodina

General Director, SWILAR OOO

 

    Company information

    *Mandatory questions

    Legal form in Russia*

    Company name in Russia*

    Type of activity*

    Separate subdivisions in other regions (if there are any)

    Legal address*

    Actual address*

    Annual turnover in Russia*

    What taxation system do you use in Russia?*

    Bank accounts and payments

    Please specify the name of the bank(s) in which you have accounts and account currencies

    Please indicate the average number of international payments per month

    Please indicate the average number of intra-Russian payments per month (excluding salary and tax payments)

    In which currency (in addition to domestic settlements in roubles) are mutual settlements with foreign counterparties mainly performed

    Is the preparation of payment orders in the bank-client by swilar required?

    Software

    Do you use an electronic reporting system?

    In which software do you keep accounting records?

    Please list several names, if more than one programme is used. For example: SAP, 1C 8.3., 1C UT, 1C ZUP, ....
    Please additionally specify whether you own the used software / whether it is on your servers or owned / on the servers of an external contractor / provided by outsourcing / parent company.

    Do you use an electronic document management system (EDMS)?

    Do you use an electronic document management system (EDMS)?

    Payroll and HR documentation

    How many employees work for the company
    (under labour and/or civil law contracts)?

    Employees under a civil law contract

    How many of them are foreign employees?

    Please indicate the average number of business trips per month.

    Is it necessary for Swilar to maintain personnel records and prepare HR orders in relation to handling leave requests/ sick leave certificates/ bonuses and incentive payments for employees/ maintaining employee workbooks/ orders for business trips?

    Please indicate the average number of expense reports per month

    Accounting

    Is it necessary for swilar to assume the formal position of chief accountant?

    Purchases abroad / imports (goods, services)

    Does Swilar need to prepare quarterly/yearly tax and accounting reports according to Russian standards?

    Is there a warehouse in Russia?

    If yes, please indicate the average number of items in stock.

    Do you have mutual settlements with individuals (cash desk)?

    If yes, please indicate the average number of transactions per month.

    Do you require early month/period closures within certain timeframes (e.g. for management reporting).

    If yes, please comment.

    Do you have corporate transport / cars?

    Sales within Russia (goods, services)

    Please estimate the average number of outgoing invoices per month

    Do you have any other property / equipment / fixed assets worth more than RUB 40,000?

    If yes, please specify the quantity

    Purchases / imports from EAEU countries (goods, services)

    Please estimate the average number of incoming invoices per month

    Does your company use bank loans / debt financing?

    Sales abroad - exports to non-EAEU countries - (goods, services)

    Does your company use leasing?

    Is invoicing / documents for shipment of goods (invoice, bill, act, etc.) required by swilar employees?

    Please tick NO if your employees (managers, warehouse or other) are responsible for processing shipments.

    Do you have loans from related companies?

    Procurement in Russia (goods, services)

    Please estimate the average number of incoming invoices per month

    Are there any loans made by the company to employees or other loans made by the company?

    Purchases / imports from EAEU countries (goods, services)

    Please estimate the average number of incoming invoices per month

    Other relevant information

    Where is the archive of documents kept

    (original primary documents, contracts, personnel documents, other) (in your office
    in the office of the service company (accounting department), your option)

    Do you have any controlled transactions with related companies?

    For example, purchase of goods from the parent company and other companies of the group or other types of deals.

    Are regular audits conducted?

    Are other services required?

    Management reporting to members/management

    If yes, please briefly describe the regularity and type of reporting. If possible, please provide a sample report form (can be blank, with no data entered, or for one of the previous periods).

    Support in budgeting/budgeting

    Other services

    Your comments and wishes

    Contacts

    Moscow

    office@swilar.ru

    Almaty

    office@swilar.kz

    Bonn

    office.de@swilar.kz

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